What do I print on a catering tray so the office knows if the food is vegan?

Vs other Intelligence guides

Guide	Job
Takeaway note	The restaurant bag and the delivery app title. This page is the tray at an office or event.
Guest question	A spoken answer at the restaurant table. The drop has no server in the room.
Kitchen policy	The URL for the kitchen. The tray still needs its own mark.
Party set menu	What you sell for a private dining date. Not the sticker on the chafing dish.
Office catering quote	The quote PDF and the emails. This page is the label the day the food arrives.
Catering SKUs	Which office SKU you cost. Not the words on the tray.
This guide	What to print on each catering tray so the office can see if that food is vegan

Composite operator guidance. Not legal advice on allergens or EmpCo. Do not treat a worksheet tray count as a typical reorder rate.

Three marks. Only the true one ships.

Mark	When it is true	Print
Vegan as packed	Every item in that tray or box is vegan as packed, including sauce and garnish	"Vegan. [Tray name]."
Not vegan	The tray contains dairy, egg, honey, or another animal ingredient	"Not vegan. [Name the item]."
Mixed	One tray holds both, or the serving spoon is shared with a non-vegan tray	"Mixed. Vegan items: [names]."

Packer line: "The mark matches this tray." If the mark needs a new green word, it waits.

Proof ladder (tray)

What is true for this drop	The mark may say	The mark freezes
The recipe card for that tray lists no animal ingredient	Vegan, plus the tray name	"Eco lunch," "plant-forward feast," "climate-friendly catering"
A lone letter V, VG, or VE is the only mark	Replace it with the word vegan, or pause	Leaving V on a vegetarian tray
Honey, cheese, butter, or egg wash is in the tray	Not vegan, and name it	"Vegan if you skip the cheese"
The guest asks about an allergy	Point to the allergen note	"Vegan means safe for your allergy"

Tray kit

1. List every tray and box on the drop sheet before packing. One row per vessel.
2. Write one mark from the recipe card. Spell vegan. Do not use a lone V.
3. Name the exception when cheese, honey, egg, or a shared spoon is in play.
4. Match the quote and the office menu to those marks. A vegan drop line on the PDF with a cheese tray is a mismatch.
5. Open one box before the driver leaves. The mark and the food agree.
6. If the kitchen swaps a tray, the mark changes before the drop leaves.

Leave out	Why
"The whole drop is vegan" when one tray is not	The office will repeat it.
A discount for a clearer label	The question is about the food.
A green slogan on the tent card	Claims calculator.
An allergen answer written as "it is vegan"	The allergen note is a different card.

Allow vs banned

Surface	Allow	Kill
Tray or box	Vegan, not vegan, or mixed, with the tray name	A whole-drop stamp
Quote PDF	The same words	A vegan catering line the trays do not match
Office menu or email	The same tray names	A quieter email than the tent card
Board note	Mismatches fixed before the next drop	Invented repeat-order percentage

EmpCo from 27 September 2026 still applies to a green line that also appears on an EU-facing quote. Do not publish a reorder lift for a clearer label.

10-check drop log (run before the driver leaves)

Read the recipe card and the tray, not the sales slogan. Log Y/N.

#	Check	Pass
1	One mark per tray or box?	Yes.
2	The word vegan is spelled, not a lone V?	Yes.
3	Vegetarian trays marked not vegan?	Yes, when they contain dairy, egg, or honey.
4	Mixed trays name the vegan items?	Yes, when mixed.
5	Shared spoon named when it crosses a non-vegan tray?	Yes.
6	Quote PDF uses the same scope?	Office quote.
7	Allergen question sent to the allergen note?	Not answered with "it is vegan."
8	No eco or climate slogan on the card?	Yes.
9	A swapped tray gets a new mark before departure?	Yes.
10	Did a note promise more office orders from a vegan stamp?	Ignore. No invented %.

Fix the mark before the van leaves. A mixed drop called vegan: correct the line on that tray.

Tray freeze (labeled example)

Replace every cell from this drop. Do not copy the example as a reorder benchmark.

Field	Worked example	Your cell
Drop scope	Mixed drop example, or ALL TRAYS VEGAN	[scope]
Trays on the sheet	8 trays example	[trays]
Marks that overclaimed	2 leftover "vegan drop" stamps example. Remove them.	[overclaim]
Quote lines that disagree	1 PDF line example. Edit it.	[bad_quote]

Those cells are worksheet labels. If [scope] is UNKNOWN, the tray stays unmarked until the recipe card is read.

Go / no-go

Call	When
No-go	Whole drop called vegan, lone V on a vegetarian tray, allergen answered as vegan
Go on the marks	Each tray, the quote, and the office menu name the same scope
Partial go	Mark the trays correctly today. Edit the quote PDF before the next send.

Score overclaim marks and quote lines that disagree. A repeat-order rate is not a KPI for the label.

Template fields and 7-day run

Field	Fill with	Do not invent
[scope]	All trays vegan, or mixed drop	A "mostly vegan" catering
[trays]	Named trays or boxes	One stamp for the van
[signer]	Person who opens one box before departure	A mark nobody checked against the recipe
[markets]	US / EU / UK / both	One climate line per market

Brief: "Scope: [scope]. Trays: [trays]. Signer: [signer]. Markets: [markets]. If the scope is unknown, pause. No whole-drop vegan stamp. No repeat-order %."

1. Day 1: List the trays on the next drop. Fill [scope] and [trays].
2. Day 2: Print the marks. Spell vegan. Strip slogans.
3. Day 3: Match the quote PDF to those marks.
4. Day 4: Open one box with a person who did not pack it.
5. Day 5: Log [overclaim] from the drop that went out.
6. Day 6: Edit [bad_quote] so the next email matches the trays.
7. Day 7: Run the 10-check log before the driver leaves.

Frequently asked questions

What do I print on a catering tray so the office knows if the food is vegan?

Mark each tray or box vegan as packed, not vegan, or mixed. Spell the word vegan. Do not stamp the whole drop vegan, and do not invent a repeat-order percentage.

Is a letter V enough?

No. V, VG, and VE get mixed up with vegetarian. Print the word vegan, or pause.

May the card say guests can make it vegan by skipping the cheese?

No. If cheese, honey, egg, or a shared spoon is on that tray, the mark is not vegan or mixed. Name the items.

What if the quote still says the drop is vegan?

Edit the quote before the next send. The tray does not repeat a line the food does not match.

What do we measure if not a repeat-order percentage?

Marks that overclaimed, and quote lines that still disagree with the trays.