How do eco founders brief ChatGPT for one wholesale reply?
Quick answer
Only as a rearranger of lines already on the wholesale line sheet. ChatGPT cannot invent a discount, a lead time, a certification, or a greener material. The founder still sends it. Do not invent a close percentage. The sheet itself: wholesale line sheet. A consumer ticket: ticket privacy.
Vs other Intelligence guides
| Guide | Job |
|---|---|
| Wholesale line sheet | What the sheet contains. This page is one reply. |
| Retail launch | Whether wholesale is a channel. Not the email draft. |
| ChatGPT ticket privacy | Consumer helpdesk threads. A buyer email is a different desk, and still no live paste of the thread. |
| ChatGPT PDP copy | The product description. A reply is not the PDP. |
| ChatGPT job post | A listing. Not a buyer email. |
| ChatGPT memory | Memory off. The reply does not remember last season's discount. |
| Substantiation folder | Proof PDFs. The reply does not replace the folder. |
| This guide | How do eco founders brief ChatGPT for one wholesale reply |
Composite operator guidance. Not legal advice on trade terms or EmpCo. Do not treat a worksheet reply count as a typical close rate. Buyers do not publish a bonus for model emails.
Three texts. Only one may send.
| Text | What it is | This week |
|---|---|---|
| Line sheet | MOQ, price or NONE, lead time, regions, true materials | Founder pastes the current sheet. Or NONE. |
| Rearranged draft | Shorter order of those lines. No new terms. | Optional temporary chat. Buyer A. Memory off. |
| Sent reply | What the buyer reads | Founder sends from the mail client. The thread stays out of the prompt. |
Staff line: "If the term is not on the line sheet, it is not in the reply." If the sheet is blank, do not open a chat.
Proof ladder (wholesale reply)
| What is true this week | You may do | You freeze |
|---|---|---|
| Line sheet is current. Founder will send. Memory is off. | Paste the sheet lines. Shorten. Human sends. | "Be flexible on price." Invented lead time. Invented cert. |
| No line sheet yet | Build it first. Line sheet. | A model price list while the sheet is empty. |
| The buyer asked for a term you do not offer | Answer NONE in the founder's words. Do not let the model negotiate. | A discount, a net-30, or a faster ship the sheet lacks. |
| The note is a consumer complaint | Ticket privacy. Different desk. | One prompt for buyers and diner emails. |
Reply kit
- Paste the current line sheet lines. MOQ, wholesale price or NONE, lead time, ship regions, materials from the pack.
- Paste the banned list. No new discount, no new payment term, no certification the folder lacks.
- Ask for rearrangement only. "Shorten these sheet lines into a reply. Do not add price, timing, or materials."
- Compare. Every number and material in the draft already sits on the sheet. Kill the rest.
- Founder sends. Buyer name and the live thread stay out. Use Buyer A.
- PDP and the sheet stay separate. PDP copy does not become the wholesale email.
| Leave out of the prompt | Why |
|---|---|
| "Win this account" or "offer a greener story" | Empty asks invent a discount and a mill. |
| The live buyer thread, names, and inboxes | Same paste rule as tickets. Summarize the ask in the founder's words, or skip the chat. |
| Unpublished retail prices or next-season fibers | If it is not on the sheet or in the pack, it is not in the reply. |
| A custom GPT on old buyer threads | Custom GPT fence. |
Allow vs banned
| Surface | Allow | Kill |
|---|---|---|
| Wholesale reply | Sheet lines, rearrange, founder sends | Model-sent email. Invented discount. Invented lead time. |
| Line sheet file | Stays the source. Human edits the sheet. | Publishing the model's price back onto the sheet. |
| PDP and consumer tickets | Their own fences | One prompt for the reply, the PDP, and the helpdesk. |
| Board story | Leftover invented-term replies, replies with no sheet | Invented close percentage. |
EmpCo from 27 September 2026 still applies if a reply line also ships in the EU. Score leftover adjectives in the green claims calculator. Do not publish a close lift for model copy.
10-check wholesale reply log (run this week)
Open the sent mail and the line sheet, not a vendor wholesale CRM pitch. Log Y/N.
| # | Check | Pass |
|---|---|---|
| 1 | Is the line sheet current before the chat? | Yes, or build it first. |
| 2 | Did the founder paste only sheet lines, not the live thread? | Buyer A. No inbox dump. |
| 3 | Any price, MOQ, discount, or lead time the sheet lacks? | Leftover replies go on the worksheet. |
| 4 | Any certification or material the folder lacks? | Folder. |
| 5 | Did the founder compare the draft before send? | Fails if the chat is the mail client. |
| 6 | Memory off? | Memory fence. |
| 7 | Consumer tickets still on their fence? | Ticket privacy. |
| 8 | PDP text still on its fence? | PDP copy. |
| 9 | Policy names who may draft a buyer reply? | Usage policy. |
| 10 | Did a vendor promise a close lift from AI replies? | Ignore. No invented %. |
Fix the source that week. They asked to win the account: freeze that prompt. They invented a lead time: the sheet was blank. Do not invent a close percentage.
Wholesale reply freeze (labeled example)
Replace every cell from the line sheet and the sent mail. Do not copy the example as a close benchmark.
| Field | Worked example | Your cell |
|---|---|---|
| Current line sheet for this reply | 1 line-sheet set example, or NONE | [line_sheet] |
| Buyer replies sent this season | 8 buyer replies example | [replies] |
| Invented terms in a sent reply | 3 leftover invented-term replies example. Do not repeat them. | [invented_terms] |
| Replies that went out with no line sheet | 2 leftover no-sheet replies example. Rebuild from the sheet. | [no_sheet] |
Those cells are worksheet labels, not a send quota. If [line_sheet] is NONE, ChatGPT on the reply is blank until the sheet exists.
Go / no-go
| Call | When |
|---|---|
| No-go on any reply chat | No line sheet, live thread paste, discount ask, memory on, invented close %, model send |
| Go on the sheet only | Founder writes and sends. Default if the chat still invents a term. |
| Go on rearrange plus founder send | Sheet pasted, memory off, human compare, folder matches any certification named |
| Partial go | Stop repeating leftover invented terms. Do not "test ChatGPT" on a live account. |
Score leftover invented-term replies and replies with no sheet. Close rate is not a KPI for the model.
The sheet is the reply.
Paste the terms you already publish to buyers. Leave invented discounts and lead times out. Do not brief a close lift for a warmer prompt.
Template fields and 7-day run
| Field | Fill with | Do not invent |
|---|---|---|
[line_sheet] | Current sheet lines, or NONE | A win-the-account prompt |
[pack_url] | Dated facts pack, or NONE | A Drive dump of old threads |
[signer] | Founder who sends | The model |
[markets] | US / EU / UK / both | One climate line for every buyer |
Brief: "Sheet: [line_sheet]. Pack: [pack_url]. Signer: [signer]. Markets: [markets]. If the sheet is NONE, reply ChatGPT is blank. Kill invented terms. Do not invent a close %."
- Day 1: Read sent buyer replies and the sheet. Fill [invented_terms] and [no_sheet].
- Day 2: Update the line sheet or mark NONE. No chat yet.
- Day 3: Confirm pack and folder. Facts pack. Folder.
- Day 4: Optional rearrange in a temporary chat. Memory off. Founder sends to Buyer A in the real mail client.
- Day 5: Consumer tickets stay on ticket privacy.
- Day 6: PDP copy stays on its fence. Job posts stay on the listing fence.
- Day 7: Run the 10-check log. Score leftover greener lines in the green claims calculator.
Frequently asked questions
How do eco founders brief ChatGPT for one wholesale reply?
Only as a rearranger of lines already on the wholesale line sheet. ChatGPT cannot invent a discount, a lead time, a certification, or a greener material. The founder still sends it. Do not invent a close percentage.
Is this the same as the line sheet guide?
No. That page is what the sheet contains. This page is one email a model may rearrange before the founder sends it.
Is this the same as ticket privacy?
No. That page is consumer helpdesk threads. This page is a buyer reply. Both ban a live paste of the thread. Run both.
What if the buyer wants a discount the sheet does not list?
The founder answers in their own words, or writes NONE. Do not ask the model to negotiate a term.
What do we measure if not close %?
Whether a current line sheet existed, leftover invented-term replies, replies that went out with no sheet, and whether the founder still sent them.